Sharing Vehicles and Assigning Permissions for Fleets with Bouncie

Fleet management requires a balance between oversight and collaboration. Dispatchers, managers, and drivers all need access to the same vehicle data, but not everyone needs the same level of control. That’s why Bouncie includes simple but effective permission settings that allow businesses to share vehicles securely across teams.

Instead of a complex role hierarchy, Bouncie keeps it straightforward: users can be assigned full access or view-only access. This clarity reduces confusion, minimizes administrative burden, and ensures that sensitive account settings remain protected while operational teams get the information they need.

For fleet managers and business owners, permissions are the foundation of smooth collaboration, allowing multiple people to share the same platform without compromising control.

But to understand how this works in practice, it’s important to explore why shared access is essential for fleet operations.

Why Shared Access Matters for Fleets

In most organizations, vehicle data is valuable only when it’s visible to the right people. Real-time location updates, trip history, and vehicle health reports are critical for day-to-day operations, but if that information sits with one individual, bottlenecks emerge.

By using Bouncie’s permissions to grant appropriate access:

• Managers can verify utilization, mileage, and driver behavior.
• Dispatchers can track vehicles in real time to adjust routes and respond to delays.
• Drivers can review their own trip history for accountability and dispute resolution.

This structure eliminates constant phone calls or manual report-sharing, freeing everyone to work more efficiently.

To make this kind of collaboration possible, Bouncie offers two permission levels designed for clarity and simplicity.

Understanding Permissions in Bouncie

Bouncie’s permissions are intentionally simple:

• Full Access: Allows users to add and remove vehicles, configure account settings, view trip history, monitor vehicle health, and invite or remove other users. Full access is typically reserved for fleet managers or owners.
• View Access: Grants visibility into vehicle data, such as live location, trip history, and driving alerts, but prevents the user from changing account-level settings. This is ideal for dispatchers, supervisors, or drivers who need to see information without the ability to alter the system.

By keeping the permission model straightforward, Bouncie reduces the risk of errors while still giving fleet operators flexibility in who can see and manage vehicle information.

With this structure in place, assigning access is fast and intuitive.

How to Share Vehicles and Assign Permissions

Sharing vehicles in Bouncie can be done in just a few steps:

1. Choose a Vehicle to Share
   • Start by choosing a single vehicle to share with the user.
   • After they accept the invitation, you can grant access to additional vehicles.
2. Invite a User and Choose Permission Level
   • From the dashboard, add a user by entering the user’s email address.
   • Assign either full access or view access and send the invitation.
   • The user accepts the invitation and gains secure access to the account.

This process ensures every team member sees only what they need, creating clarity across the fleet.

Full Access vs. View-Only Access

While simple in design, Bouncie’s two permission levels support a wide range of fleet scenarios:

• Fleet Managers with Full Access: Oversee the entire operation, add or remove vehicles as they join or leave service, and configure notification settings.
• Dispatchers with View-Only Access: Monitor real-time vehicle locations, track trips, and respond to alerts without risking unintended system changes.
• Drivers with View-Only Access: Access their own trip histories, review speed or braking alerts, and confirm routes for customer disputes.

This division of access ensures that administrative control remains limited to trusted personnel, while operational visibility is widely available.

Best Practices for Assigning Permissions

To make the most of Bouncie’s permission system, fleet managers should follow a few best practices. With these steps, permissions support efficiency while protecting sensitive data:

• Limit Full Access: Assign full access only to key decision-makers, such as owners or senior managers.
• Review Permissions Regularly: Audit who has access each quarter to ensure former employees or contractors are removed.
• Use View-Only Access Generously: For day-to-day roles like dispatching or driving, view-only access is usually sufficient and reduces risk.
• Segment Vehicles Thoughtfully: Assign vehicle access by team, region, or function so employees only see what’s relevant to their role.

Beyond day-to-day operations, thoughtful permission settings also serve an important role in data security and compliance.

Security and Compliance Benefits

Permissions are about more than convenience since they also protect your business. By assigning permissions thoughtfully, businesses safeguard both their vehicles and their data.

• Preventing Errors: Limiting full access reduces the chance of accidental changes to settings or vehicle assignments.
• Data Security: Restricting access ensures sensitive trip or vehicle data isn’t exposed unnecessarily.
• Compliance Support: Permission records provide an audit trail of who has access, helping businesses meet regulatory and internal compliance standards.
• Quick Revocation: When an employee leaves the company, permissions can be revoked instantly to prevent ongoing access.

How Bouncie Simplifies Fleet Oversight and Collaboration

A delivery company operating 25 vans faced challenges with information flow. Before Bouncie, only the fleet manager could see trip data, so dispatchers relied on constant phone calls for updates. Drivers had no visibility into their own performance data, creating disputes over late arrivals.

After implementing Bouncie:

• The fleet manager retained full access, managing vehicles and configurations.
• Dispatchers were granted view-only access, enabling them to see vehicle locations and trips in real time.
• Drivers utilized view-only access to review their own alerts and confirm their routes.

The result was faster response times, fewer disputes, and improved accountability. By separating full and view-only access, the company ensured everyone had what they needed without overwhelming the system or compromising control.

FAQs

Can I assign different vehicles to different users?
Yes. Permissions can be set at the vehicle level so users only see what’s relevant to them.

How many users can be added?
There is no strict limit. You can add as many users as your fleet requires.

What if a user leaves the company?
Access can be revoked instantly from the dashboard.

Can multiple users monitor the same vehicle?
Yes. Managers, dispatchers, and drivers can all view the same vehicle simultaneously.

Does view-only access include alerts?
Yes. Users with view-only access can receive trip alerts, speed notifications, and geo-zone updates.

Empowering Fleet Teams with Smarter Access

Managing a fleet isn’t just about vehicles. It’s also about managing people and making sure they have the right information to do their jobs well.

Bouncie’s permissions make it easy to share access while protecting sensitive settings, ensuring that everyone from managers to drivers has the tools they need.

By keeping the model simple, full access or view access, Bouncie eliminates complexity while still supporting scalable, secure collaboration. For fleet managers, that means less time managing access and more time optimizing performance.

Start simplifying your fleet operations today with Bouncie Fleet Solutions.